Citi Asistente Sr in Miguel Hidalgo, Mexico
Primary Location: Mexico,Distrito Federal,Miguel Hidalgo
Education: High School Diploma/GED
Job Function: Legal
Shift: Day Job
Employee Status: Regular
Travel Time: No
Job ID: 18039305
Job Description/Experience Requirements
This position is for a Senior Assistant, reporting to the Corporate Governance Head, based in Mexico City (Santa Fe, Roberto Medellín 800). The role will be required to proactively provide all day-to-day administrative and secretarial support to the Corporate Governance Head and its team. The duties will be complex and highly confidential and will require a high level of discretion and judgment.
Prepare internal/external correspondence in addition to maintaining, answering and routing correspondence not requiring the Corporate Governance Head’s attention.
Maintain daily appointment calendar and meetings.
Coordinate travel arrangements and processes for job trips as well as prepare travel expenses statements.
Create and keep up to date files of the Corporate Governance Head’s correspondence, records, etc.
Assists with ad hoc reports, special projects, organizational charts, etc.
Prepare and review materials for the Corporate Governance Head’s use in meetings or other forums.
Coordinate work involving confidential company and personnel related information including performance appraisals, travel and expenses, vacation schedules, etc.
Assist the Corporate Governance Head in the preparation of power point presentations for regulators, Town Halls and ad hoc conferences and senior executive meetings.
Support communication activities for the legal location including managing logistics for Town Halls and location-wide or team events, and setting up video conference meetings.
Supports administrative activities for the legal location, such as (as applicable):
Administering parking spaces.
Coordinating onboarding activity in relation to new joiners and co-source staff.
Leading logistical arrangements for staff training courses held in the location.
Administering filing systems and physical records management.
Maintaining necessary office supplies, making requests through Marketplace/P2P.
Assisting in the handling of corporate credit cards.
Technical Degree as Assisstant or similar, or High School degree or BA Degree (desired) or equivalent
Significant senior level EA experience. (at least 5 years)
English level advanced
Significant experience in the financial services industry.
Excellent knowledge of Microsoft packages, including a proven ability to produce professional power point presentations. (Word, PP, Excell, etc)
Excellent organizational skills and ability to work proactively without close supervision.
Strong judgment and decision making skills.
Well-developed problem-solving skills.
Strong interpersonal skills, strong energy and enthusiasm.
Strong communication skills both verbal and written to be able to interact confidently with internal clients in both Spanish and English.
Ability to manage conflict and work under pressure.
Strong team player
Under pressure job abilities
Compliance with time limits