Voices College-Bound Language Academies Senior Bookkeeper-Immediate Opening in San Jose, California

Overview

Though 9 in 10 Latino young adults say a college degree is important for success in life, fewer than 15% age 25 or older hold a bachelor’s degree. Voices College-Bound Language Academies exist to change that.

Founded in 2006 by East San Jose native and National Board Certified Teacher Frances Teso, Voices is a public charter school network with a mission to prepare all students for the challenges of higher education through the context of an academically rigorous dual-language program. With the Voices dual-immersion model, students receive 80% of instruction in Spanish and 20% in English starting in kindergarten. The percentages shift by 10% per year until reaching 50:50 in third grade. As a result, every student, regardless of home language, graduates bilingual and biliterate in English and Spanish.

In 2018-19, Voices will operate four public charter schools: Voices-Franklin McKinley (K-8), Voices-Morgan Hill and Voices-Mt. Pleasant (both Transitional Kindergarten - 4th, growing to Transitional Kindergarten - 8th) and Voices West Contra Costa (Transitional Kindergarten- 2nd). As we expand to serve more traditionally underserved students in Santa Clara County and surrounding counties, Voices seeks additional team members who share a commitment to its mission and believe joyful learning and world-class academic preparation are not mutually exclusive.

Voices Academies’ Vision

All students graduating from Voices College-Bound Language Academies will possess the knowledge, skills and confidence to succeed in any career path they choose to pursue in life by mastering academic standards and subject matter. Students will be aware of the many positive possibilities for their future, and enjoy learning throughout their lives. They will be able to think critically by asking questions, especially when confronted with the status quo. Our students will have a sense of social responsibility to make their communities better.

Role Summary

Voices Academies’ Senior Bookkeeper will assist the Voices Director of Accounting in ensuring that the Charter Management Organization (CMO) and its 4 schools are issuing timely financial statements to the Board and Leadership Team. The ideal candidate is systematic, entrepreneurial, meticulous, detail-oriented, fiercely organized and has strong interpersonal and communication skills. The Senior Bookkeeper will be responsible for, but not limited to, maintaining the day-to-day CMO accounting functions, accruals, financial statement preparation, and performing general accounting functions, as required. As needed, the Senior Bookkeeper will travel to the other schools in the network to assist with these same functions.

Key Responsibilities

Bookkeeping:

  • Perform accounts payable including vendor records maintenance (e.g. W-9’s)

  • Conduct bank reconciliations

  • Support purchasing requests and processing of Purchase Orders for CMO team needs

  • Help maintain required business documents

  • Prepare monthly journal entries, Assist General Accountant with general ledger maintenance

  • Assist with preparation of annual 1099’s

  • Maintain financial document retention files

  • Setup new vendor and maintenance accounts

  • Conduct reconciliation of vendor statement and correct discrepancies

  • Manage deposits and cash reports

  • Prepare and/or review of all expense reports for accuracy and proper expense disclosure

  • Travel between the 4 school locations frequently

  • Assist the Director of Accounting and partner with school Business Managers with bookkeeping activities and preparing for the annual audit process

  • Perform other related duties as may be requested

Voices Academies Senior Bookkeeper candidates will have the following

Requirements

Required Qualifications:

  • Bachelor’s degree or equivalent experience

  • Minimum 2 years Bookkeeping experience

  • Highly organized and detail oriented

  • High proficiency in Microsoft Excel, PowerPoint, Word, and Google Apps

  • Able to complete tasks accurately and timely with minimal supervision

  • Demonstrated passion for the mission, vision and values of Voices Academies with a deep commitment to improving the lives of students from low-income communities

  • Outstanding written, speaking, and organizational skills with experience interacting with a broad range of stakeholders.

  • Develop relational trust across constituencies, by maintaining a positive attitude with students, parents and staff, while also maintaining confidentiality.

  • Experience or commitment to public education, social justice, efficacy and equity.

Preferred Qualifications:

  • Experience processing payroll (Paylocity experience a plus)

  • Experience using Sage Intacct preferred but not required

  • Knowledge and understanding of Generally Accepted Accounting Principles (GAAP)

  • Experience as a bookkeeper for an organization of 50+ employees

  • Ability to work well independently and within a team environment; working efficiently, and exercising excellent judgment in making decisions.

  • Tolerate high levels of stress

Personal and Professional – Finally, the ideal candidate will hold the following personal and professional competencies:

  • Entrepreneurial Spirit – Commit deep passion and thought to the work of building an innovative, mission-driven school

  • Leadership – Couple strong management with excellent interpersonal skills in leading an organization in one’s functional domain

  • Relationship – Develop relational trust across constituencies, by maintaining a positive attitude with students, parents and staff, while also maintaining confidentiality

  • Organization – Be intensely execution-oriented and frighteningly organized, allowing one to work in a fast paced, but sometimes unpredictable, environment

  • Perspective – Combine maturity, humility, a strong work ethic, a sense of humor, and a roll-up-my sleeves attitude to celebrate successes as well as navigate times of ambiguity and high levels of stress

  • Professionalism – See oneself as an ambassador of the school, presenting oneself both positively and professionally at all times and with all constituents

Working Conditions:

  • Regular requirement to stand, sit, walk, talk, hear, see, read, speak, reach, stretch with hands and arms, stoop, kneel and crouch

  • Lift and carry objects weighing up to 50 lbs.

  • Occasional evening and or weekend work

  • Occasional travel

  • Willingness to be trained as needed

Prior to Employment: Once an offer has been extended, a candidate must meet the following criteria to receive a final contract:

  • First Aid/CPR Certification

  • Clear Criminal Background Check

  • Valid TB Clearance

Benefits

Key Compensation:

  • Annual Salary Range $46,000 to $55,000

  • Medical benefits

  • Exceptional growth opportunities

  • Retirement plan

Contract:

  • Reports directly to Director of Accounting (DOA)

  • Permanent Salaried, Exempt Position

  • At-Will Contract

If you have any questions about this position, please contact our hiring team by email at jobs@voicescharterschool.com. Thank you.

Voices College-Bound Language Academies is an equal opportunity employer. It is the policy of Voices to afford equal employment and advancement opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, ethnicity, ancestry, sex, sexual orientation, age, physical or mental disability, marital status, citizenship status, medical condition, or any other legally protected status.