PATH Project Administration Officer, Health Systems Innovation & Delivery in Seattle, Washington

Project Administration Officer, Health Systems Innovation & Delivery

Tracking Code

9150

Job Description

Please include a cover letter with your resume describing your interest and how you meet the qualifications.

PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales solutions—including vaccines, drugs, devices, diagnostics, and innovative approaches to strengthening health systems worldwide.

PATH’s Health Systems Innovation & Delivery (HSID) program works in the three components of the health system: clinical & medical services, community-based services, and enabling the public health environment. HSID’s unifying focus is the analytics, design and implementation of health system work that cuts across health areas and products. Because of the inherently crosscutting nature of this work, HSID staff work closely with programs and practice areas across PATH. The team also leads projects and initiatives, including the Better Immunization Data Initiative (BID), our Global Health Security work funded by the US Centers for Disease Control and Prevention (CDC), the US Agency for International Development’s integrated delivery bid pilot, and the public health components of our Global Alliance for Vaccine Initiatives (GAVI) related activities.

PATH is currently recruiting for a Seattle-based Project Administration (PADM) Officer for its Global Health Security portfolio within the HSID team. The PADM Officer will manage the contractual and financial requirements of their assigned projects. They will provide guidance to the technical team regarding U.S. Government Regulations on Contracts and Cooperative Agreements; ensure financial allowability, allocability, and reasonableness of costs; and provide oversight and guidance to financial management practices.

Responsibilities

Project financial management (50%)

  • Master and maintain accurate information in PATH’s financial system, acting as a resource for the project team and in-country partners.

  • Manage financial aspects of activities for assigned projects, including (but not limited to) monitoring project expenses against donor and annual budgets, monitoring labor spending against approved budgets, reviewing general ledger transactions for appropriateness and accuracy, and correcting budget and coding problems in a timely manner.

  • Develop and implement detail-level project financial tracking systems to complement summary data in Business World and aid project management.

  • Prepare regular financial analysis and reporting as needed to facilitate project decisions.

  • Coordinate with country-based colleagues to proactively identify issues and problem-solve.

  • Advise teams on long-range budget/planning issues; monitor expenses and budgets; and conduct financial analyses including forecasting and pipelines

Contracts management (15%)

  • Manage contractual responsibilities for project teams, including (but not limited to) requests for application, subagreements, subcontracts, purchase orders, work orders, and consultant agreements.

  • Manage subordinate agreement from initiation to closeout working with internal and external stakeholders as necessary.

  • Review and support the development of scopes of work and recommend payment mechanisms.

  • Negotiate and monitor subordinate agreements, including complex collaborations with public and private organizations in the US and other countries.

  • Using PATH’s best practices and available tools, ensure timely receipt of all deliverables, adherence with terms of all agreements, and timely payments to sub-recipients.

  • Participate in technical meetings to advise on operations processes and monitor for potential compliance risks.

Compliance (25%)

  • Develop in-depth understanding of PATH policies and procedures as well as donor rules and regulations.

  • Work with project staff to ensure compliance with PATH and donor requirements.

  • Act as a liaison between project team and PATH shared services groups, such as Procurement, Human Resources, and Accounting.

New Business Development (10%)

  • Develop budgets and cost proposals for new business opportunities.

  • Monitor and track business development activities for the team.

Required Experience

  • Bachelor's degree in business administration, public administration, nonprofit management or a related field, plus a minimum of 5 years of relevant experience.

  • Knowledge of US government-funding rules and regulations required; in depth experience with FAR and knowledge of HHS guidelines preferred.

  • Demonstrated financial management skills, with experience conducting financial analyses and forecasting.

  • Team-focused and collegial with the ability to interact with diverse colleagues and facilitate strong working relationships; adept at working closely with others over geographical distance.

  • Excellent written and oral communication skills in English; French language skills desirable; diplomacy in communicating with a broad and diverse audience.

  • Proficient in Microsoft Office software suite, and ability to learn financial systems/software; SharePoint and Salesforce experience preferred.

  • Strong organizational skills, high level of attention to detail, and effectiveness under deadlines.

Must have legal authorization to work in the United States.

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, sexual orientation, gender identity, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Job Location

Seattle, Washington, United States

Company Location

United States, Seattle

Position Type

Full-Time/Regular